Frequently Asked Questions (FAQs)
Click here to download a PDF version of the FAQs document
Answer: Yes, you must have a U.S. Passport to travel to Cancun, Mexico. If you do not have your passport or need to renew, please apply for one as soon as possible – Routine: 8 to 11 weeks or Expedited: Costs an additional $60 and takes 5 to 7 weeks. Visit Renew my U.S. passport (state.gov) for more information.
Please make sure that your airline ticket has your name exactly how it appears on your passport.
What are the Girl Friend and Boy Friend requirements to register for The 87th National Conclave, as related to COVID?
Answer: You must attest upon registering that you are fully vaccinated and up to date (booster, when eligible) for COVID and show proof at onsite registration.
As part of the requirements to register for Conclave, am I required to have a COVID Test before I arrive at the Conclave hotel check-in date?
Answer: Yes, once you've completed your registration, you will receive a link to request a free PCR Test be sent to you.
Answer: Yes, the hotel will provide a free COVID test 24 hours prior to departure from Cancun.
Answer: You are responsible for all the above. We strongly recommend all participants consider purchasing both travel/health insurance to cover the period of your stay in Cancun, Mexico. Health insurance options are included on the registration website (see below).
Additionally, the hotel offers COVID insurance coverage in case you are affected by COVID during your stay at the rate of $4.00/per day per room. For example, the cost of the hotel COVID insurance for a 4-night stay, would be $16. This add-on hotel COVID coverage allows you to stay at the hotel during the quarantine period for just $10.00 inclusive per day.
What if I am exposed to someone who may have symptoms or tested positive for COVID, after I have tested negative before the trip. What should I do?
Answer: We are asking our GFs to be honest and accurate regarding their COVID exposure. If you’re exposed to someone that has symptoms or a confirmed positive Covid Test, please take a Rapid Test the day before you leave for your trip to Cancun. If you test negative, please bring those results with you. If you are unable to schedule a Rapid Test or your Rapid COVID test is positive, PLEASE STAY HOME!
Answer: All the staff are fully vaccinated and frequently tested. We have dedicated staff assigned to only our group to maintain the highest safety standards, for the duration of our stay.
Answer: No, we do not. However, we do recommend nonstop flights where available. Book as early as possible to receive the best rates especially in our major United States Hubs.
Is there a recommended ground transportation company to shuttle the Girl Friends and Boy Friends to and from the hotel resort?
Answer: Yes, the registration website provides complete transportation details
Answer: The host hotel is an all-inclusive resort, i.e., food/alcohol at all hotel restaurants and room service, except for the AAA Five Diamond restaurant, which has an additional fee. However, ALL COSTS associated with the Thursday Welcome, Friday Evening Event, Saturday BF and GF Luncheons, Saturday Night Event and the Farewell Breakfast is paid by the Host Chapter per our National Bylaws.
Answer: No, we are the only booked group in the hotel.
What is the cost per night for GFs/BFs arriving before Conclave or extending three days after at the hotel?
Answer: The Conclave room rate (single/double occupancy) per night is $445 plus $1.60 sanitation tax and $4.64 COVID-19 hotel insurance (May 12-15). The extended room rate per night is $560 plus $1.60 sanitation tax for all other days (three days prior and three days post Conclave). Processing (credit card) fee of 3.95% will apply.
If I stay off site at another location (not the host Conclave hotel) can I still attend Conclave 2022?
Answer: No. You must stay onsite at the host hotel, to participate in the 87th National Conclave in Cancun, Mexico. The hotel will only allow their registered guest on the property.
Answer: Yes, the spa is 40,000-square-feet and is recognized with a prestigious Forbes Travel Guide Four Star Rating. All registered GFs will receive information to schedule appointments prior to arrival.
Answer: Several incidents took place in the Quintana Roo area. Fortunately, our hotel/resort is private, and there is security presence in and around the area. Safety is their number one priority.
Answer: Check your SPAM first. If you do not see it, please email Eventsibles at email@example.com indicating you haven’t received the registration email. Provide your name and a valid email address. You will receive a response from Eventsibles within 48 hours. Please add firstname.lastname@example.org to your safe senders list.
For those members who are unable to attend Conclave 2022, will we have the option to attend the Business Meeting Virtually?
Answer: No, the Conclave 2022 Business Meeting is currently scheduled as an in-person event and a virtual option is not available at this time.
Is there a “CAP” placed on Conclave 2022 participants like we had for the September 2021 Golden States Rededication Ceremony Weekend?
Answer: Currently, the National Executive Board has not put a “cap” on Conclave 2022 participation. Based on our September 2021 survey, we are expecting 625 attendees. If there is any change to that number, you will receive an email directly from the National President.
Answer: Yes, we are planning for onsite vendors.
Answer: Eventsibles, Inc. is a full service meeting and event planning company . Eventsibles is the selected event planning and online registration partner of The Loudoun County Chapter for the 87th National Conclave. You will see a charge from "Eventsibles" on your credit card statements for your registration and lodging fees. Should you have any questions about these charges, please contact Eventsibles at email@example.com or (678)254-3254.